BYLAWS: THE NORTH JERSEY VASCULAR ASSOCIATION
ARTICLE I: NAME
The Society shall be known as the NORTH JERSEY VASCULAR ASSOCIATION, hereinafter referred to as NJVA or the Society.
ARTICLE II: PURPOSE
The Society is organized exclusively for scientific and educational purposes as a non-profit organization. It shall be so conducted that no part of its income or earnings shall benefit any member, director, officer, or other individual. Upon dissolution, any assets of the Society shall be distributed to an organization enjoying an exempt status under Section 501(c)(3) of the Internal Revenue Code of 1986 or Successor Statutory Authority.
The purpose of this organization is as follows:
- Provide support for area vascular technologists by means of educational programs and sharing of information.’
- Provide an opportunity for continuing education and eligibility for Vascular Technology credits.
- Operate as a non-profit organization for scientific and educational purposes.
ARTICLE III: MEMBERSHIP
Section 1: Universal Requirements
Membership is a privilege and not a right. It is contingent upon compliance with these Bylaws.
Section 2: Membership Categories
Members shall be known as either active, associate, or charter.
- ACTIVE members will be those persons actively employed in the field of non-invasive vascular technology as patient providers. Only ACTIVE members may hold office and vote. ACTIVE members will keep their active status as long as their dues are current and they qualify under this section.
- ASSOCIATE members will be those persons directly involved in the field of non-invasive vascular technology but are not a patient provider and do not qualify as active members, i.e. equipment company representatives. ASSOCIATE members will be required to pay dues but may not vote or hold office.
- CHARTER members are those persons who are members or approved applicants in good standing with fees paid prior to September 1, 1988.
Section 3: Application for Membership
- An application form shall be completed by the applicant and submitted to the Board of Directors for review and subsequent action in accordance with these Bylaws. The applicant shall receive a copy of these Bylaws with notification of acceptance.
- Membership will not be denied because of race, color, gender, religion, ethnic background or national origin. It is open to all who share in its purposes, provided they meet the requirements set forth in Section 2.
- Resignations will be accepted by the Membership Chairperson. Dues will not be refunded to members who resign.
Section 4: Membership Fees and Renewals
- Each category of membership shall pay an annual fee to be determined by the Board of Directors. All annual fees shall be due upon acceptance into the Society. All memberships are renewable and fees payable at the time of the fall meeting of each year and shall be delinquent as of March 1 of the following year. A member whose fees are delinquent may be stricken from membership upon written notification of this action.
- Applicants for membership received after July 1 of each year subsequent to 1988 will pay a prorated fee of one half the current dues.
- Chapter dues for student members shall be waived with presentation of School ID and personal ID.
ARTICLE IV: MEETINGS
- Business and/or program meetings will be held at least twice a year.
- Notice of the meetings shall be mailed to members at least 2 weeks prior to the meeting.
- Special meetings may be called by the President or one-third of the active membership, providing that 7 days written notice has been given to the members.
- A quorum shall consist of active members present for the purpose of conducting business of the Society.
ARTICLE V: BOARD OF DIRECTORS
The Board of Directors may be nominated, elected, or dismissed by those voting members in good standings with the Society as hereinafter set forth.
- The Board of Directors is the governing body consisting of President, President Elect/Secretary, and Treasurer. The immediate past President shall serve as an ex-officio member of the Board.
- Nominations of officers will be held at the first business meeting annually. Election of officers will be at the second business meeting of the year and assume office January 1 of the following year. This will allow the newly elected officers to acquaint themselves with the responsibilities of office from the previous officers. The term of office shall be two (2) years. At the end of two (2) years the President Elect/Secretary will assume the office of President. Officers may be nominated and re-elected to their post if they so desire.
- A candidate for office shall be an active member in good standing, and must consent to serve the NJVA and abide by the Bylaws of the NJVA. All officers should be registered in the field of Vascular Ultrasonography, either RVT or RVS. The President of NJVA must be a member of the Society of Vascular Ultrasound (SVU).
- Stipends for the National Convention will be allowed for the three elected officers of the Chapter. Stipends will be ½ of the registration fee for the Convention.
- Elections for office will be held by secret ballot. The candidate receiving the majority of votes shall be elected.
- Vacancies in office shall be filled by election. This election is to take place at either the next scheduled business meeting or at a special meeting as described in Article IV, Section 3. In the event of a vacancy in the office of President, the President Elect/Secretary will immediately assume the duties of President.
- Resignation from office must be submitted in writing to the Board of Directors.
ARTICLE VI: DUTIES OF OFFICERS
- Shall be a member of the Society of Vascular Ultrasound.
- Shall preside at regular and special meetings.
- May call special meetings of the membership, Board of Directors, and Committees.
- Shall perform other duties as are necessary and incidental to that office, including:
- Appointing committee chairs
- Calling elections to fill vacancies on the Board of Directors.
- Shall assume the duties of the President in his/her absence and succeed to office of President in the case of vacancy.
- Shall assist the President in his/her duties.
- Shall determine that a quorum is present for each Business Meeting or any other meeting for the purpose of voting.
- Shall keep accurate records of all chapter meetings.
- Shall maintain a roster of members and their status.
- Shall maintain a current copy of the Bylaws
- Shall see that all notices for meetings are duly given in accordance with Article IV, Section 2.
- Shall conduct correspondence in accordance with direction from the Board of Directors and/or President.
- Shall keep accurate account of all monies received an expended for use of the Society and make disbursements only upon direction from the Board of Directors.
- Shall deposit all sums received in banking institution approved by the Board of Directors.
- Shall report on the financial status of the Society at all regular meetings or when called upon by the President or Board of Directors.
- Shall relinquish the books to the Board of Directors and accountant immediately following the last quarterly business meeting for review by October 31.
ARTICLE VII: COMMITTEES
- Shall consist of a Chairperson and 2 members.
- Shall receive and review all applications for membership to the Society to assure qualifications according to the Bylaws.
- Shall consist of a Chairperson and at least 2 members
- Shall propose changes, revisions or amendments as required to be presented to the membership for vote.
- Shall consist of a chairperson and at least 2 other members
- Shall establish and recommend policies and procedures for NJVA educational meetings.
- Shall be responsible for developing educational course programs to be conducted at NJVA meetings.
- Shall apply for SVU-CME’s through the Society of Vascular Ultrasound. Additionally, shall keep accurate records of said applications, fees for applications, etc., as well as distribute SVU-CME’s once awarded.
- Shall consist of a chairperson (Treasurer) and 3 members.
- Shall review the books of the Society as described in Article VII, Section 4 of the Bylaws.
- Shall oversee the budget of the Society.
- In the event of vacancy in the office of Treasurer, shall hold a review of the books within 10 days of receipt of a written resignation of the Treasurer.
- Shall consist of a chairperson and 2 members.
- Shall solicit nominations from the membership to run for elected officers of the Society.
- Shall review all nominations for election to assure compliance with the Bylaws.
- Shall be responsible for the publication of the Society’s Newsletter.
- Editor shall be appointed by the Board of Directors every 2 years.
ARTICLE VIII: DISSOLUTION
Anything to the contrary notwithstanding, the purpose or purposes for which this Society is organized are limited to such as will qualify it as an exempt organization under Section 501(c)(3) of the Internal Revenue Code. Upon the dissolution of the Society, the Board of Directors shall, after paying or making provisions for the payment of all of the known liabilities of the Society, distribute all remaining assets to such organization which are also exempt from Federal Income Tax under Section 501(c)(3) of the Internal Revenue Code of 1986 or Successor Statutory Authority.
ARTICLE IX: AMENDMENTS OF BYLAWS
These Bylaws may be amended by a quorum vote of the active membership present and eligible to vote at any regular meeting or a special meeting called for this purpose.
Original: November 27,1990
Amended: April, 2005; September, 2007; November 2009
Jeanette Flannery, President
Carol Cooper, Vice President